Privacy Policy

A legal disclaimer

We are committed to protecting the privacy and personal information of everyone involved in our sports coaching activities, including participants, parents and carers, coaches, volunteers, leaders, staff and partners. This privacy policy explains how personal information is collected, used, stored and shared in a fair, lawful and transparent way. We will only use personal information when there is a lawful reason to do so. Depending on the situation, this may include consent, performance of a contract, compliance with a legal obligation, protection of vital interests, legitimate interests, or carrying out tasks in the public interest. Where we use special category information, such as health, disability, access or safeguarding information, we will take extra care and use it only when necessary and appropriate.

What Information We Collect

We may collect personal information that is necessary to plan, deliver and manage safe and inclusive sports coaching. This may include names, contact details, emergency contact information, date of birth or age group, attendance records, membership or registration details, relevant medical or access information, safeguarding information, qualifications, coaching records, consent forms, photographs or video where permission has been given, and communication preferences.

How We Use Personal Information

To register participants, coaches, volunteers and leaders for coaching activities or programmes.
To organise sessions, events, training, assessments and development opportunities.
To support health, safety, welfare, safeguarding and emergency arrangements.
To make reasonable adjustments and provide inclusive coaching support.
To communicate important information about sessions, changes, policies, opportunities or requirements.
To manage payments, bookings, records, complaints, incidents and feedback where relevant.
To meet legal, regulatory, insurance, safeguarding and governing body requirements.
To improve coaching quality, leadership practice and participant experience.